ABOUT RENTING YOUR VEHICLE

ON THIS PAGE WE WILL EXPLAIN SOME THINGS YOU NEED TO KNOW AND SOME IMPORTANT QUESTIONS YOU SHOULD ASK BEFORE RENTING YOUR VEHICLE OR EQUIPMENT FOR USE AS A “PICTURE VEHICLE”.

Questions that you should ask:

  1. How long will you need my vehicle/equipment?
  2. Will my vehicle/equipment be returned at the end of each shooting day?
  3. Will I be paid for the days the vehicle/equipment is being held in between shooting days or will it be returned?
  4. Is my vehicle being used as a character’s vehicle (Hero Vehicle) or as an ND Car (NON-Descript background vehicle)?
  5. Will my vehicle/equipment be used/driven?
  6. How will my vehicle/equipment be used/driven?
  7. Who will be driving my vehicle/equipment? An actor or a back-ground performer?

    Generally, the production will hire the vehicles owner to drive their own cars when being used as a driving back-ground vehicle or if it is a piece of equipment that requires training to operate.

  8. How will my vehicle/equipment be moved to & from the studio or location? By Driver & Transporter Plate, or by Tow Truck?
  9. Where will my vehicle/equipment be stored when not being used, is it secure?
  10. Will my vehicle/equipment be washed/cleaned before it is returned to me?

Insurance:



ALL production companies carry a High level of insurance that covers property and liabilities. Your vehicle/equipment is considered a prop or set piece when rented for use as a “Picture Car” and your vehicle/equipment is covered under this policy.

A certificate of insurance will be issued to you outlining the policy details & coverage.

YOU MUST REQUEST A COPY OF THE CERTIFICATE of INSURANCE be delivered to you PRIOR to the production taking delivery of your vehicle/equipment

Transporting your vehicle/equipment:



Unless you have “COMMERCIAL” insurance on your vehicle/equipment your ICBC insurance DOES NOT cover your vehicle when you rent it to a Production Company, which is a commercial venture.

“The Picture Car Registry” recommends you remove your license plates before the production takes your vehicle.

When a production “RENTS” your vehicle/equipment they should transport it in one of two ways.

  1. by putting a transporter plate on your vehicle/equipment, this plate puts full coverage on your vehicle while it is in transit.
  2. by having a commercial tow company move your vehicle at the productions cost.

Rental Agreement:



ALWAYS insist on a “Picture Car Rental Agreement” being in place BEFORE your vehicle/equipment is taken.

You will find a generic “Picture Vehicle Rental Agreement” in a PDF format on this page. Feel free to print it and use it if the production does not have one of their own.

All insurance is the responsibility of the production company, you should NOT be asked to provide any additional insurance in any rental agreements.

Invoicing:



You will be asked to provide an invoice for the rental of your vehicle/equipment. You will need to do this if you want to be paid. Productions DO NOT PAY IN CASH.

You will find on this page a downloadable generic “Private Picture Car Invoice” in a PDF format. Feel free to print this invoice and use it.

You WILL be asked to provide your SIN #.
This is NOT generally for tax reporting; the accounting departments use a business’s GST# to track them in their accounting system and they use an individuals SIN# to track them in the system as well.

Productions do not generally report this money, as it is your responsibility to report this income for tax purposes.

Pre-Delivery Damage Report



When turning your vehicle/equipment over to a production company or towing company we recommended that you download the PDF file “Pre-Delivery Damage Report” on this page.

  • Download & Print this file and mark any pre-existing damage on the appropriate vehicle panels in the diagram.
  • Be sure to mark any stone chips or cracks in the glass on the report diagram.
  • Be sure to have the person excepting delivery of your vehicle/equipment go over the vehicle/equipment with you and have them sign off on the report.
  • It is recommended that you print two copies and fill both out. After completing both reports and having them signed, give one to the person taking your unit.
  • Compare the “Pre-Delivery Damage Report” with the vehicle/equipment when it is returned and check for any new damages.

How Much will I get Paid??



THE PICTURE CAR REGISTRY DOES NOT SET THE RENTAL RATES. ALL NEGOTIATIONS ARE BETWEEN THE VEHICLE/EQUIPMENT OWNER AND THE PRODUCTION COMPANY!

  • Rental rates vary depending on what the vehicle/equipment is, and how the production plans to use it.
  • It also depends on the overall budget of the production. Is it a TV Series or Feature Film.
  • On average the daily rate paid for a vehicle is between $250.00 & $350.00 per day.
  • A vintage Muscle Car may get $400.00 per day on a TV series and $600.00 on a Feature.
  • A vehicle out of the 30’s may average $450.00 per day on a TV series & $650.00 per day on a Feature.
  • High-end Super Cars may command upwards of $2,500.00 per day.
  • Every production is different, but on average they pay $250.00 to $600.00+ per day depending on the vehicle and type of production.
  • ALL Rental rates are negotiable.